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Payables Accountant

September 8, 2020

The role of the Accounts Payable involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, plus processing, verifying, and reconciling invoices. Also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner.

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensures credit is received for outstanding memos.
  • Reconcile monthly vendor statements.
  • Maintaining historical records.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by microfilming and filing documents.
  • Monitoring the tax reports by calculating requirements on paid invoices.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Accounts Payable is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. 
  • Ensures transactions are properly recorded and reconciled in the G/L, reviewed/authorized, paid, and processed on a timely basis in accordance with all Company policies and procedures.
  • Frequent contact with internal teams such as procurement and projects as well as freight forwarders, vendors, authorities such as ports, airports, customs authorities, Govt. authorities, Sales tax authorities, third party agencies, insurance providers.

Minimum Requirement

  • Advanced degree in accounting, business, economics, finance, or a related field with a minimum of 5 years of experience in a finance role.
  • Bachelor’s degree in accounting, finance.
  • Understanding of data privacy standards.